The following descriptions for are not intended to be a finite list of the responsibilities of each Board position. These descriptions are intended to provide an overview of the type of actions, thinking, strategic and tactical execution, and overall leadership that is valued within each role. Because our organization continues to grow the position descriptions will evolve as well. Each Board Member is expected to partner, collaborate, communicate, engage and drive the execution of activities/efforts that benefit the Chapter and it's members. 

If you have additional questions, please email info@acmpatlanta.org.


PRESIDENT (OFFICER) 

The President shall be the principal executive officer of the Chapter and shall in general supervise and have charge of all of the affairs of the Chapter.  The President shall be responsible for implementing the strategic plans and policies of the Chapter.  The President shall, subject to the authority of the Board, have general supervision over the affairs of the corporation and presides over Board meetings.

The president is the head of the board of directors and presides over every meeting of the board. The President serves a 3-year team, (2 years in role and 1 year as Past-President). The Past-President is retained as a position on the board and are responsible for advising the president and on occasion presiding over meetings when the neither the President nor Vice President are available. The role of the Past-President is to support a smooth transition between administrations. The president oversees the operations of the Chapter and plays a key role in ensuring high performance, engagement, growth and sustainability of the organization.

  • Build connections across the professional ecosystem to benefit the functionality and sustainability of the Chapter. 
  • Serves as the contact point for every board member on board issues. 
  • Sets goals and objectives for the board and ensures that they are met.
  •  Ensures that all board members are involved in committee activities; assigns committee chairs
  • Act as liaison to the board of directors
  • Fund raising operations, and is also the organization's chief fundraiser. This involves acting as the primary spokesperson for the organization, recruiting donors, and attending fundraising functions. 
  • Additional duties as needed

VICE PRESIDENT (OFFICER)

The vice president plans, develops and enforces policies and objectives for the organization to ensure it maintains its values and meets established goals. This role is key to guiding and leading the daily operation of the organization and services to support and and drive efforts to operationalize core processes and investments that enhance the Chapter.

  • In the absence of the President or in the event of   his/her inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting, shall have and may exercise all the powers of the President. 
  • The Vice President shall perform such other duties as from time to time may be assigned by the President or by the Board of Directors.
  • Directly support the Committee Board Chairs as needed to ensure effective and efficient functionality.
  • Additional duties as needed

SECRETARY (OFFICER) 

The Secretary contributes to achieving ACMP Atlanta’s mission. This role is vital to ensuring that the Board is well informed, general operations and activities are well documented for the use of Board members, the Governance Committee and relevant government or advisory bodies. The Secretary serves on the Executive Committee to work both individually and collectively in governing the ACMP Atlanta Chapter. The board member acts on the board’s behalf in accordance only with board motions and policy guidelines. The secretary provides planning and implementation services to the Board.

  • Secretary is responsible for scheduling all ACMP monthly board meetings. Secretary is responsible for sending meeting agendas prior to board meetings and sending meeting minutes after board meetings
  • Secretary keeps membership updates current (new members, expiration and renewals) and collaborates with the board to develop and drive near-term and long term member strategy
  • Supports the development of strategic and tactical solutions that advance the mission of ACMP Atlanta.
  •  Identify and support the organization and committees to execute activities and strategy as needed.
  • Maintains and updates copies of the organization’s bylaws and the Board’s policy statements. Keeps lists of officers, Board Members, committees and General Membership. Works in partnership with Executive Board to ensure state required and ACMP Global required documents are valid.
  • Orients the new Secretary as needed and facilitates transitions within the Board.
  • Additional duties as needed


TREASURER (OFFICER) 

The Treasurer shall have general financial oversight of the Chapter. The Treasurer establishes and maintains relationships with tax accountants, legal partners, audit organizations as needed to ensure the fiscal accountability, responsibility and sustainability of the Chapter. The following outline provide an overview of the responsibility of the Treasurer:

  • Oversee and present budgets, accounts and financial statements to the management committee.
  • Charge and custody of and be responsible for all funds and securities of the Chapter
  • Receive and give receipts for monies due and payable to the Chapter from any sources whatsoever; and deposit all such monies in the name of the Chapter in such banks, trust companies, or other depositories as shall be selected in accordance with the provisions of these Bylaws. 
  • The Treasurer shall prepare all financial reports which will be provided at all Board meetings and perform such other duties as from time to time may be assigned by the President or by the Board of Directors. 
  • Support and direct, as needed, effort to secure Funding, fundraising and sales.
  • Lead efforts related to Financial planning and budgeting, Financial reporting, Banking, book-keeping and record-keeping
  • Additional duties as needed

Committees can be formed by a group of Members, not less than three (3), with a common cause that promotes the overall objectives of the Chapter and ACMP Global, and also approved by the Board of Directors by majority vote.

EVENTS & PROGRAMMING (DIRECTOR) CHAIR 

Events and programming contribute to a large portion of ACMP’s mission. Quarterly meetings and monthly meet ups help provide a forum for professionals to learn, network, and further develop skills in change management. The goal of this committee is to plan and execute events that are desirable and facilitate professional development for our members and interested parties. The following outline provides an overview of the responsibilities of this Chair/committee:

  • Continue to build and oversee committee to develop strategic programs that inform, educate, develop and grow ACMP Members 
  • Contribute to the overall strategic planning and growth of ACMP Atlanta 
  • Manage events and programming needs with ACMP board
  • Coordinate venue and food/beverage needs for each event
  • Provide details of each event to board chairs for marketing,communications, and partnership/sponsorships.
  • Coordinate and manage communications with event speakers
  • Provide/purchase event relevant supplies for each event (beverages, plasticware)
  • Determine and purchase appropriate speaker gifts
  • Arrange and select catering needs for each event
  • Set up monthly happy hours for professional networking
  • Set up bi-annual appreciation outings with board and volunteers
  • Create relevant communications/marketing ads for LinkedIn promotions when necessary
  • Manage event communications with Communications/Membership chairs
  • Locate and determine viable venues within reasonable price range for possible events
  • Find and coordinate volunteers interested in assisting with event setup/clean up
  • Ensure payments for events are paid, submitted to board, and reimbursed if necessary.
  • Assist board with planning any special events as necessary.
  • Additional duties as needed


LEARNING & DEVELOPMENT (DIRECTOR) CHAIR

Learning & Development contributes to the strategic direction and skill building commitments of the ACMP mission. This committee leads the development, evaluation,  and delivery of professional development training and resources for our members. The Committee’s current focus is professional development in three main strategic areas: (1) Change Management Certifications & Training (2) Mentorship  & Career Development 

The objective of this committee is to provide  members meaningful, timely, and engaging opportunities to expand their research development knowledge and add valuable skills to both their professional and personal toolboxes.

  • Develop, implement and organize engaging and worthwhile professional development content based on the needs of the  membership
  • Engage members and recruit volunteers to support the execution of various activities
  • Create opportunities for members to offer their relevant expertise and to gain valuable leadership skills by leading webinars and developing other professional development materials
  • Recruit knowledge experts to contribute time and relevant intellectual resources to the ACMP  community
  • Collect and disseminate best practices in research development, for use by members;
  • Compile and maintain a database of professional development resources for NORDP membership.

MARKETING & COMMUNICATIONS (DIRECTOR) CHAIR 

Marketing & Communications contribute to the strategic direction and public presence of ACMP's mission. Annual, Quarterly, Monthly events and communications help to solidify the ACMP Atlanta brand. The goal of this committee is to document, publicize and tell the ACMP Atlanta story in a way the engages, motivates, and attracts Chapter members. This committee contributes to the strategic direction and growth of the organization 

The following outline provides an overview of the responsibilities of this Chair and committee. 

  • Continue to build and oversee committee to develop strategic communication strategies that inform, educate, develop and grow ACMP Members 
  • Contribute to the overall strategic planning and growth of ACMP Atlanta
  • Working closely with each of the board members and committee leads
  • Attending board meetings
  • Documenting Communications Processes
  • Identifying potential future Leads and ensuring they are learning through their contributions
  • Relaying any pertinent board information to committee members
  • Responsible for creating, reviewing, and/or approving any written communication in conjunction with determined board members (emails, events, web content, marketing materials, etc)
  • Working with other committee leads and the board to design, select, and order marketing materials/swag
  • Determine budget; this may require consultation from financial folks. In the future, historical data will be present for reference.
  • Aid with survey creation and distribution
  • Aid in the creation of communication standards in collaboration with the board and committee leads
  • Promote ACMP ATL in a positive light whenever possible


PARTNERSHIPS & SPONSORSHIP ( DIRECTOR) CHAIR 

This committee is a dynamic team which is responsible for maintaining the relationship with our current sponsors and developing new sponsors. This committee, in partnership with other chairs secure financial and in-kind partnerships that enhance the Chapter. The committee shapes the sponsorship structure and creates opportunities to promote the ACMP value proposition within our community.

  • Develops framework for sponsorship levels and engagement 
  • Determines criteria to engage sponsor and speaker partners 
  • Aligns sponsors with promotional, recruitment, speaking and  programming (i.e., webinars) opportunities and seeks ad-hoc volunteers to handle logistical functions;
  • Manages speaker bank and sponsor relationships and reports back to the group 


For more information on the ACMP Global organization, visit their website at acmpglobal.org.

ACMP Atlanta is a 501(c)3 non-profit organization. Atlanta, Georgia, USA

Copyright ACMP Atlanta 2018


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